Admin Executive - Dubai

Provide administrative support to senior executives and management.
Coordinate meetings, events, and internal logistics.
Manage complex domestic and international travel for VIP guests, senior executives, including flights, hotels, ground transportation, and visas arrangements.
Liaise with premium travel agencies, airlines, hotels, and concierge services.
Ensure travel itineraries are accurate, seamless, and meet executive preferences.
Manage last-minute changes and special requests with discretion and professionalism.
Prepare expense reports, travel reimbursements, and follow up on approvals.
Manage daily office operations including scheduling, correspondence, filing, and documentation.
Screen and direct phone calls and emails; respond to inquiries in a professional manner.
Assist in the recruitment process (posting job ads, screening resumes, scheduling interviews).
Maintain and update employee records and HR databases.

Bachelor’s degree in business administration or a related field.
At least 3-5 years of experience in Administration, with at least 2 years handling VIP travel or executive bookings, UAE work experience is mandatory.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Discretion and professionalism in handling confidential and sensitive information.
Proficiency in Microsoft Office Suite and HR software (e.g., HRIS, SAP, Oracle or similar).
Experience working in hospitality or executive services is a plus.
Valid UAE driving license is mandatory.
Immediate joiners preferred.

Additional pointers:

Valid UAE driving license is mandatory
Immediate joiners will be prioritized or less than 1 month
We need candidates on husband/father sponsorship as we do not provide visa (mandatory)
Age: up to 35max
Office Location: Jebel Ali Free Zone
Office timings: 10am to 8pm – 5 days per week. Saturdays & Sundays are holidays